BIM has become a buzzword (buzz-acronym?) across the AEC industry but it’s important to recognize that simply using Revit doesn’t make you or your organization an expert in BIM. Technology must integrate and meet with interdisciplinary collaboration. One of the primary aspects of succesfully implementing BIM processes is information sharing, which means a more efficient project. Bluebeam Revu is one such tool that emphasizes a collaborative workflow.

To some, Bluebeam Revu is simply a PDF reading tool that often shares your screen with Revit. To others, it is an incredibly helpful tool for creating, editing and communicating. Like most tools, the more you understand Bluebeam Revu, the more valuable it becomes. We’ve complied some of the best tips and tricks we think improve workflow and general happiness.

1. Splitting Pages

It’s not uncommon for an architect to request a single PDF out of an entire document. Rather than having to save each page individually, you can navigate to the Document Tab and then to the Pages drop down menu. bluebeam picHere, you’ll find options to Split Document and Extract Page. As common sense would have it, splitting a document means literally splitting it into several different parts. You can split by either page count or file size. Extracting a page or pages is also incredibly simple. There is a host of easy-to-navigate settings in this dialogue box, including deleting after extraction so the extracted pages will no longer appear in your anchor document.

2. Maintained Revisions

When you save a new version of a document in Bluebeam, you don’t have to lose the previous versions. You can hang on to the old versions and revert back to them as needed. Simply navigate to the Settings menu in the upper right hand corner of your Bluebeam screen. Select preferences and then document. The Save Mode should be maintain revisions. It’s important to remember if you do change this setting, your file sizes will grow substantially to account for the extra information being stored. It may be something to consider for one specific project.

3. Batching / Creating PDFs

On the other end of the spectrum, you can save multiple documents as one PDF by batching them. Either use the Bluebeam ribbon in Revit, if your version of Bluebeam supports it, or simply go to the print dialogue from the big R in the upper left hand corner of your screen. Select Bluebeam PDF as your printer and complete the dialogue.


The toolchest hosts many helpful tools!

4. Bluebeam Toolchest

Verifying element properties and / or dimensions against a PDF from the architect? Keep track by marking-up the list you’re working from. There are an endless amount of “tools” available for this express purpose. You can customize which sets you see by navigating to the Toolchest and clicking on the blue wheel at the top of the tab. From there you can either import new sets or choose from
some of the sets that Bluebeam has pre-installed. If there is a particular note that you’d like to savefor future use, you can simply right click it and then Add to Toolchest.

Measuring is another tool in the Toolchest that you may run across and may have even used. In the Engineer Review Toolchest, your measurement will, by default, look like this:EngineerReviewMeasure

It’s important to be very careful about how much you rely on the measurement tools; your PDF must be scaled correctly for the measurement tool to be accurate.

5. Compare Documents

Do you ever get a resubmittal and need to quickly see if there are any changes reflecting your previous markups? Bluebeam houses an amazing collaboration tool that allows you to compare two documents and see where the differences lay. You can find this tool under the Document Tab and then under Comparison. You can then change the options as you need.


Bluebeam automatically creates bookmarks depending on the type of document the PDF is created from. You can also create bookmarks in the bookmark dialogue within Bluebeam. This navigation tool can be incredibly helpful when handling hundreds of pages in an Architecture set.

7. Markups List

Want to see a list of all the markups in a document? Good news! You can! Just click the orange triangle in the upper left corner of your Bluebeam screen and select Markups. From there you can navigate through all the markups in the document. Talk about handy!

8. Bluebeam Add-In for RevitRevitBluebeam Dialogue

Do you hate to deal with the print dialogue to create PDFs? You can easily add in a Bluebeam ribbon right into your Revit toolbar! All you have to do is, in Bluebeam, go to Settings then Administrator then you just select the versions of Revit where you’d like to add the Bluebeam dialogue. In Revit, you can access your handy new tool in the Add-Ins tab. From here, you can create regular and 3D PDFs of either your current view or a selection of sheets. Keep in mind that this add-in is only available in the CAD or EXTREME versions of Bluebeam.

We hope that you learned something new about Bluebeam Revu in this exciting and informative post. It is a small part of your BIM strategy, but one where we’ve seen great success.